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Admin: team and locations
Admin is the admin's page: it holds the organisation, the locations with their departments, and the users. Only an admin sees Admin in the menu, under Manage.
For: Admins
What is on the page
On the left is the organisation tree with its locations. Clicking the organisation shows its overview on the right; clicking a location shows that location.
- The organisation: name, subscription and three counters: Locations, Chemicals and Users. Where the subscription has a maximum, the count shows it, for example 2/3 locations.
- Locations: per location the name, address and number of products and users.
- Users: per user the name, e-mail address, Active or Suspended, location, last login and role.
- A location: its departments and the users who have it as their own location.
Users
- Create User: enter the e-mail address, name and location. Chemspark creates an invitation link; copy it and share it with the colleague yourself. The link expires after 7 days. A location must exist first.
- A new user gets the role User. If someone needs a different role, contact Chemspark.
- Resend Invitation: for someone who has never logged in. A new link is created to share.
- Changing an existing user: 'Edit User' for the name, the location and Active or Suspended; 'Assign to Location' for the location only; 'Suspend' and 'Activate' to stop or restore access. An admin cannot suspend themselves.
- A different role, a new e-mail address, a password or deleting a user is handled by Chemspark. Contact us at info@chemspark.net or via Help and feedback.
Locations and departments
- Create Location: a name and optionally an address. The number of locations depends on the subscription: 1 on Starter and Essential, up to 3 on Professional, unlimited on Business and Enterprise. At the maximum the button is disabled.
- Edit Location: name and address.
- Departments: open a location and choose Add Department, for example Warehouse, Workshop or Lab. Departments can also be edited and deleted.
- Delete location: Chemspark first shows what will go (products, risk assessments, workplace instruction cards, GHS labels, departments) and asks for the location name to be typed. The Logbook is kept. This cannot be undone.
- A location can't be deleted if it is the only one, or while users still have it as their own location. Move those users first with 'Assign to Location'.
Typical tasks
- Adding a colleague: open the organisation and click Create User.
- Enter e-mail address, name and location and click Create User & Generate Link.
- Copy the invitation link and send it to the colleague.
- Someone leaves: choose 'Suspend' for that user; access stops at once. Deleting the account is handled by Chemspark.
- A second or third location: click Create Location, then add its departments.
- See 'Managing team and locations'.
Who can do what
Only an admin opens Admin, and sees only their own organisation there. The admin changes users' names, locations and access. The organisation's name, the subscription and roles are changed by Chemspark; contact us for that. Every change to locations, departments, roles and user profiles goes into the Logbook.
Read next
Workflow
Managing team and locations
An admin sets up the organisation: locations, departments and users. This is done under Admin in the menu, or via Settings › 'Manage team and locations'.
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Settings
Settings has three blocks: My account (only for the user themselves), Organisation (applies to everyone in the organisation) and Subscription.
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Logbook
Look up in the Logbook who changed what, and when, for example to find out why a value changed or to show what has been done. Every entry is kept for 5 years and cannot be edited or deleted.
Still stuck? E-mail us, we are happy to help.