Logbook

What is on the page

Entries are grouped by day, newest first. Each row shows the time, what it is about (for example a product or a measure), the change and who made it.

• A coloured dot marks a deletion or an important change. Hovering over the dot shows 'Deletion' or 'Important change'.
• By: the e-mail address of whoever made the change. 'System' marks a change not made by a user; 'Deleted user' marks someone whose account no longer exists.
• Clicking a row shows the details: for a change, the old and new value per field. Where only the fact of a change is kept, it reads 'changed, value not kept'.
• Open product goes to the product page. All changes to this record shows the full history of that one item.
• At the bottom: 25, 50 or 100 entries per page, with Previous and Next.

Search and filters

• Search field: search by product, user or description.
• Part: for example Products, Screening, Risk assessments, Measures, Workplace cards, Storage, Suppliers, Departments, Locations, User roles or Own limit values.
• Action: Created, Changed or Deleted.
• Period: a start and end date in the calendar.
• Important changes only: hides the rest.

Filters are stored in the page link. A filtered view therefore survives a reload and can be shared with a colleague.

What the Logbook keeps

• Creating, changing and deleting products, screenings, risk assessments, measures, workplace cards, storage, suppliers, departments, locations, user roles, own limit values and user profiles.
• For key fields, such as H-statements, revision date, risk level and measure, the old and the new value.
• The 'Still current' confirmation of an SDS, with name and date.
• For a workplace card, the fact that the card changed, not the full previous text.
• After 5 years an entry is removed. When a location is deleted, the Logbook is kept.

Exporting

Export at the top right puts every entry that matches the filters into a CSV or a PDF, with each entry's changes from old to new. The Logbook can also be chosen as a source under Reports. During a trial, exporting is locked.

Typical tasks

• Finding out who changed an H-statement or risk level: search for the product name and expand the row.
• The history of one product: expand a row and choose All changes to this record.
• Showing what was done in a period: choose a Period, optionally Important changes only, and export. See 'Reports and the Logbook'.

Who can do what

Everyone in the organisation can read and export the Logbook. A user sees the entries of their own location, an admin those of the whole organisation. Nobody can edit or delete an entry, not even an admin.